A purchase order consists of:
- an header (general PO data)
- a list of lines (purchased products)
From the purchase order area of the dashboard, suppliers can open, visualize and expedite the purchase order in cooperation with the buyer:
Track and trace the order lines
For each line of the PO, buyers can see the delivery status (unconfirmed, confirmed, in manufacturing, ready for collection, shipped) as updated by the supplier. The subsequents statuses of any purchase order are: unconfirmed (pending confirmation by supplier), confirmed (supplier has accepted the order and commits to deliver), manufacturing (supplier is manufacturing or sourcing the goods), ready (goods are ready for collection), shipped (goods are underway).
Communicate with the buyer
Suppliers can communicate with buyers with the chat / video call function and with the "message board" tool. Messages written on the "message board" cannot be deleted (this function has been implemented to freeze the agreements taken by buyers and suppliers). Our messaging tools phase out the need for emails, and to build a transparent history about order execution at PO level.
Upload / Download PO documents
We have implemented a "files" section where buyers and suppliers can exchange files related to the execution of the PO (documents transmittal), such as formal PO, confirmations, check lists, drawings, technical data sheets, shipping documents. Documents can be uploaded in an organized way (by topic) and downloaded.
The PO page has been designed to keep anything about the PO well organized and traceable, and to simplify the expediting process.